Registrar

Area 79 Registrar

The Area 79 Registrar develops and maintains the records of all groups in the area, including group name, meeting location, time, and GSR or group contacts, ensuring this information remains up-to-date.

Registrar Information

Registrar is an elected position on the Area 79 General Service Committee. For more information about the duties and responsibilities of the Registrar, please see the Job Description below.

Contact the Registrar

Further Information

The following information pieces and Group Registration forms are available from the registrar, or from A.A. World Services, as web pages or pdf documents for viewing or download:

Area Map of the U.S. & Canada
A map of the U.S. & Canada which shows the North American A.A. Service Areas; BC and the Yukon Territories are Area 79.

Area 79 District Numbers & Geographical Areas (pdf, 2 pages)
Listings of all of the Districts in Area 79 and the Regions, Cities and Towns they encompass (by district number and by community.

Area 79 Registrar FAQs (pdf, 3 pages)
Information FAQs from the registrar concerning Group Registration.

New Group Registration Form (pdf, 1 page)
The fillable PDF form needed to register a new group with Area 79 and GSO.

Group Information Change Form (pdf, 1 page)
The fillable PDF form needed to change your group record information with Area 79 and GSO.

Is Your Group Linked to AA as a Whole
Service Material from the General Service Office.

GSO Info Sheet concerning New Groups (pdf, 1 page)
Some information about naming groups and the process that is followed by GSO.

Managing Group Records (1) (pdf, 2 pages)
Outline of the General Service Office’s new system for managing group records online, launched in April 2007.

Managing Group Records (2) (pdf, 1 page)
Group, District, Area and GSO records updating processes.

For those wishing to submit their resumes for either an elected or appointed position on the Area 79 General Service Committee, please download the suggested service resume form Service Resume. The link will reroute you to our elections section of our website. The use of the resume form is not mandatory for either elected positions or appointed positions. However, its use does assist both the candidate and the Fellowship in several ways. These include the provision of consistent information in an organized way and assisting candidates in adhering to time limits for presentation of resumes.

To let your name stand for an elected position please see: Elections Page

Registrar: Job Description

As suggested in the A.A. Service Manual (2018-20 edition), the Area 79 registrar develops and maintains records of all groups in the area, including group name, meeting location, time, and GSR or group contact. The registrar may also be responsible for names, addresses, email addresses and phone numbers of the GSRs, DCMs, district and area officers, and area committee members. He or she may provide mailing labels for area publications such as a newsletter or a mailing of minutes. The registrar also assists the General Service Office (GSO) records department to keep their records up to date.

Duties

  • The General Service Office has a membership web portal which is undergoing an upgrade.
  • Currently BC/Yukon Area 79 is functioning with our own database. Processing requests received from district committee members (DCMs) and other members maintaining current information.
  • Forward relevant information to the website chair regarding changes to meetings to ensure the Area 79 website is updated.
  • Sending our digital GSR and DCM kits.
  • Notify Group Records staff at GSO when a group has closed, is requesting a name change or is moving. (Currently undergoing an upgrade)
  • Keep the records display current.
  • Maintain current lists of:
    • GSC members with their positions, addresses, phone numbers and email addresses (one list with personal email addresses for the committee and one with alias emails for the DCMs).
    • District locations and numbers.
    • DCM and alternate DCM contact information, including email addresses. Gather group names, GSR’s Alternate GSR’s in each district for inclusion in the DCM packages via email.
    • District committee chairs: position and contact information.
  • Quarterlies and assemblies:
    • Download group data from the database to create the group information for inclusion in the DCM packages via email.
    • Prepare DCM packages to include a cover letter to the DCMs; one copy each of the new-group form and DCM, group and district committee chair change forms; current lists as noted above; group contribution statements from GSO; and any inserts required by other GSC members.
    • Following the quarterly or assembly ensure every district receives a package.
    • Have an extra supply of the above forms and lists available at each quarterly and assembly.
    • Sign out the hearing-assist equipment, replace ear buds and batteries as necessary.
    • Chair an assigned committee at the Pre-conference Assembly each April. Produce a synopsis of the background information on the Conference agenda items of that committee. Is in contact with the DCMs assigned to the committee.
  • Generate DCM mailing labels when requested.
  • Provide the treasurer with a current list of registered groups and their districts when requested.
  • Provide the website chair with names of the current DCMs, alternate DCMs, GSRs, alternate GSRs and/or mail contacts for all districts and registered groups.
  • Follow up on any returned copies of Grassroots to determine a new address and/or contact. Also follow up on emails that have bounced back.
  • Provide Area Chair with contact for DCM’s and GSR’s.

Qualifications

Registrars should be familiar with the area and district structure. For this job, an organized approach is important as there are many details that need to be recorded. Ideally, it would be very helpful if the area registrar possessed some practical, working computer knowledge, and were comfortable relaying information via email to GSO and within the local area.

This is an extremely rewarding position which requires a daily commitment of time, and even more time before and after assemblies, GSC meetings and travel assignments.

Duties Common to all GSC Members

  • Attend and participate in all regularly scheduled General Service Committee (GSC) meetings (held in Vancouver on the first Wednesday of each month). Meetings could also be held virtually when necessary.
  • Reply to email, telephone and written questions. Willingness to learn and develop computer/technical skills as necessary.
  • Attend and participate in all quarterlies and assemblies in-person or virtually as required.
  • At each quarterly, assembly and GSC meeting, provide reports on activities since the previous event.
  • Chair appropriate committee at quarterlies and assemblies. Assist with venue set up and tear down.
  • Maintain contact with district and local committee chairs.
  • Maintain contact with district committee members (DCMs) assigned to GSC member’s committee.
  • Submit regular monthly expense reports to the treasurer.
  • Participate in preparation for the General Service Conference by reviewing and summarizing the assigned agenda background material, providing information to DCMs, chairing the committee meeting at the Pre-conference Assembly, and providing the committee’s recommendations to the assembly and delegate.
  • Facilitate workshops.
  • Participate on Ad Hoc committees as required.
  • Be available for travel assignments, including taking Area 79 archives and/or Grapevine kits to A.A. events.
  • Review www.bcyukonaa.org content as it relates to the member’s position, providing updates and new materials to the website chair as needed.
  • Prepare and assist for transition of your position at end of your rotation. Ensure flash drive is updated regularly and provided to Secretary annually.
  • Maintaining blue boards/display boards and literature supplies for travel events.

Further Considerations

  • The time commitment required is substantial and will vary from position to position, and also with the particular skills possessed by the member. Generally, some time will be spent every day to check and respond to emails and phone messages. Some jobs have workloads that are heavier at certain times than at others.
  • It is encouraged that you speak with members of the GSC (current or past) to ask more specific questions if you wish to put your name forward for a position.
  • General Service Committee membership may sound demanding, but, as we so often find in A.A., the rewards are far greater than time and effort put in.