Equipment

The Area 79 Equipment Chair

Job Description

Purpose of the Position

The Area Equipment Chair works in partnership with the Area Service Committee (ASC) to provide comprehensive support for the physical equipment needs of all members. The role serves as a central point of coordination for the tools required to facilitate Area events, ensuring that literature sales, committee meetings, and presentations have the necessary technical infrastructure. While the Chair does not need to be an expert in every piece of hardware, they must possess a willingness to uncover the specific needs of each committee member and the initiative to investigate or delegate the best solutions for those needs.

The position is responsible for the full lifecycle of Area equipment—from pre-event preparation and volunteer coordination to post-event inventory and maintenance. By acting as a liaison between the Audio/Visual (A/V) team and the ASC, the Equipment Chair ensures that all gear is accounted for, functional, and ready for service. This oversight allows the Area to maintain its assets responsibly while ensuring that technology serves as an effective vehicle for the Area’s primary purpose.

Duties:

Ensure laptops, square terminals, etc are fully charged and updated prior to each Area event.
Rent portable Wi-Fi hubs as required.
Organize rental of equipment from vendors such as Long and McQuade as well as possible pick up and return of equipment.
Identify possible replacements for in person Audio Visual team when rotation of position occurs.
Perform an inventory of A/V kits after an Area Event, ensuring all equipment is accounted for and in the right kits and date and sign inventory sheet as well as removing batteries to prolong their life.
Conduct a debrief with the A/V team post event to ensure any problems identified can be rectified prior to the next event as well as determine success.
As identified by the A/V team, replenish any supplies required such as gaffer tape, batteries, etc.
In conjunction with the A/V team, investigate replacement items as identified through the Panel.