The Registrar
The Registrar
The Area 79 Registrar
What Does the Registrar Do?
The Area 79 Registrar develops and maintains the records of all groups in the area, including group name, meeting location, number of group members, and GSR or group contacts, ensuring this information remains up-to-date.
The registrar also maintains an up-to-date list of District Committee Members and District Committee Chairs so that the flow of information between groups, districts, local and area committees, and A.A. as a whole remains uninterrupted.
What’s the point?
The point is, that we are willing to grow along spiritual lines.
“In the spirit of our Twelve Concepts of World Service, each group linked to the local general service structure has the opportunity to participate via District meetings and Area Assemblies in the collective conscience of A.A. in the U.S. and Canada. Each G.S.R. communicates their group’s “conscience” on important matters of policy considered by the District and Area Assembly. By attending Area Assemblies and District meetings, they are expressing their group’s thinking on local matters and those of the entire U.S. and Canada General Service Conference structure. This in turn helps the Area delegate at the Annual General Service Conference meeting to represent the Area’s groups and take part in decisions that affect A.A. as a whole.”
Is Your Group Linked to A.A. as a Whole? F-104 – Reprinted with permission from Alcoholics Anonymous®
How to Register
Register a Group
Group Registration
Register a Trusted Servant
Job Description
Area Registrar
As suggested in the A.A. Service Manual (2021-23 edition) The duties of the registrar have evolved with the implementation of Fellowship Connection. Registrars often are a crucial first point of contact for A.A. groups and trusted servant’s data. The need for accurate information and clear communication is the foundation of this role.
Duties
- Process requests to add, delete or change group and trusted servant records.
- Sends welcome email packages to trusted servants registered in a new role.
- Develops and maintains records of all groups in the area, including group name, meeting location, and GSR or group contact
- Works with trusted servants to maintain accurate and up-to-date names, addresses, email addresses and phone numbers of the GSRs, Alternate GSRs, DCMs, Alternate DCMs, DCCs and ASC Members
- Communicates with DCMs on verifying the accuracy of groups and trusted servants.
- Works with the G.S.O. Member Services department to keep information up to date.
- Receives monthly reports from GSO Member Services of trusted servants rotating out and emails the trusted servants to obtain updated information on their role.
- Assist and support DCMs and Delegate in navigating view only access to Fellowship Connection as needed.
- Keep the records display current.
- Receives email requests from Area Chair and Delegate to send mass email communications to GSRs and DCMs through a separate email system.
- Follows up with members who unsubscribe from the mass email list.
- Maintain current lists of:
- ASC members with their positions, addresses, phone numbers and email addresses (one list with personal email addresses for the committee and one with alias emails for the DCMs).
- District locations and numbers.
- DCM, Alternate DCM and DCC contact information.
- Files updated list of registered groups, GSRs, DCMs alternate DCMs, DCCs for Area committee chairs to access, as needed, for their role duties.
- Quarterlies and Assemblies
- Prepares and emails digital DCM packages that includes a list of DCMs, Alternate DCMs, DCCs and District lists, and any other inserts required by ASC members.
- Signs out the hearing assist equipment, replace batteries and ear buds as necessary.
- Has supply of the trusted servant and group forms available at each quarterly and assembly.
- Facilitates the online registration process and committee breakout rooms with the Area 79 Tech Team Lead for all our virtual quarterlies and assemblies and sends a reminder meeting link to all registrants the day of the committee breakout sessions.
- Responsible for Pre-Conference committee pre-assignments, including ensuring the assignment list is filed for all ASC members to access, and sending confirmation and assignment emails to applicable registrants.
- Chair an assigned committee at the Pre-conference Assembly each April. Create a synopsis of the background information on the conference agenda items of that committee. Contact the DCMs assigned to that committee.
- Tracks updated attendance numbers for online attendees during and after the Quarterly and Assembly.
- Duties common to all ASC members on the ASC page.
Qualifications
Area registrars will require training on Fellowship Connection, a user-friendly interface that facilitates information sharing between areas and G.S.O. Familiarity with computer systems and spreadsheet tools and an understanding of data stewardship is helpful, as registrars will be entering data, updating information, using search filters, and downloading custom and standard reports. Other qualities needed may include:
- Familiarity with the area and district structure, and ability to communicate throughout. Ability to organize, communicate and manage detailed information
- Ability to relay information via email to G.S.O., locally and within the area Ability to responsibly handle and protect personal information
This is an extremely rewarding position which requires a daily commitment of time, and even more time before and after assemblies, ASC meetings and travel assignments.
