The Registrar
The Registrar
The Area 79 Registrar
What Does the Registrar Do?
The Area 79 Registrar develops and maintains the records of all groups in the area, including group name, meeting location, time, and GSR or group contacts, ensuring this information remains up-to-date.
The registrar also maintains an up-to-date list of District Committee Members and District Committee Chairs so that the flow of information between groups, districts, local and area committees, and A.A. as a whole remains uninterrupted.
What’s the point?
The point is, that we are willing to grow along spiritual lines.
“In the spirit of our Twelve Concepts of World Service, each group linked to the local general service structure has the opportunity to participate via District meetings and Area Assemblies in the collective conscience of A.A. in the U.S. and Canada. Each G.S.R. communicates their group’s “conscience” on important matters of policy considered by the District and Area Assembly. By attending Area Assemblies and District meetings, they are expressing their group’s thinking on local matters and those of the entire U.S. and Canada General Service Conference structure. This in turn helps the Area delegate at the Annual General Service Conference meeting to represent the Area’s groups and take part in decisions that affect A.A. as a whole.”
Is Your Group Linked to A.A. as a Whole? F-104 – Reprinted with permission from Alcoholics Anonymous®
For more information refer to the Area 79 Registrar FAQ’s or to find out what district you are in visit the “Local A.A.” page.
How to Register
Register a Group
Group Registration
Register a Trusted Servant
Job Description
Area Registrar
As suggested in the A.A. Service Manual (2021-23 edition) The duties of the registrar have evolved with the implementation of Fellowship Connection. Registrars often are a crucial first point of contact for A.A. groups and trusted servant’s data. The need for accurate information and clear communication is the foundation of this role.
Duties
Fellowship Connection
- Develops and maintains records of all groups in the area, including group name, meeting location, and GSR or group contact
- Works with trusted servants to maintain accurate and up-to-date names, addresses, email addresses and phone numbers of the GSRs, DCMs, district committee members and ASC Members
- Works locally with delegates and DCMs on verifying the accuracy of the data submitted and wherever necessary following up communication for corrections
- Works with the G.S.O. Operations department in keeping area information up to date.
- Notify GSO of a group name changes
- Assist and support DCMs and Delegate in navigating view only access to Fellowship Connection as needed.
- Forward relevant information to the website chair regarding changes to meetings to ensure that Area 79 website is up to date
- Keep the records display current.
- Maintain current lists of:
- ASC members with their positions, addresses, phone numbers and email addresses (one list with personal email addresses for the committee and one with alias emails for the DCMs).
- District locations and numbers.
- DCM, Alternate DCM and DCC contact information
- Provide the Treasurer with a current list of registered groups and their districts quarterly.
- Provide the Website Chair with lists of Current DCMs, alternate DCMs, DCCs and District locations and numbers
- Provide current GSR and DCM email lists to Area Chair and Delegate prior to Assemblies and Quarterlies
- Provide current GSR email list and current GSR address list for those without email to Grassroots Chair Quarterly
- Follow up on any bounced back emails or returned copies of Grassroots.
- Quarterlies and Assemblies
- Prepare digital DCM packages to include a cover letter to the DCMs; and all lists as noted above as well as group contributions from Area 79 and any other inserts required by ASC members. The package may also include The New Group form, Group, DCC, and DCM change forms.
- Sign out the hearing assist equipment, replace batteries and ear buds as necessary.
- Prior to the Quarterly or Assembly ask if any DCMs would like a printed DCM package either handed out at the Assembly or for those online mailed to their home address.
- Have an extra supply of the above forms and lists available at each quarterly and assembly.
- Chair an assigned committee at the Pre-conference Assembly each April. Create a synopsis of the background information on the conference agenda items of that committee. Contact the DCMs assigned to that committee.
- Duties common to all ASC members on the ASC page.
Qualifications
Area registrars will require training on Fellowship Connection, a user-friendly interface that facilitates information sharing between areas and G.S.O. Familiarity with computer systems and spreadsheet tools and an understanding of data stewardship is helpful, as registrars will be entering data, updating information, using search filters, and downloading custom and standard reports. Other qualities needed may include:
- Familiarity with the area and district structure, and ability to communicate throughout. Ability to organize, communicate and manage detailed information
- Ability to relay information via email to G.S.O., locally and within the area Ability to responsibly handle and protect personal information
This is an extremely rewarding position which requires a daily commitment of time, and even more time before and after assemblies, ASC meetings and travel assignments.
